Booking Without the Phone Tag
A Google Form replaces the phone. Submissions are polled within the minute, checked for calendar overlaps, summarised for the dentist — a request, not a confirmation.
Clinic Operations Automation
ClinicPilot
An n8n workflow that runs the front desk of a small dental clinic: patients book through a form, the dentist confirms from Telegram, the calendar fills itself, and nobody has to remember to call the day's patients, because the system already did.
Year2026
RoleAutomation & Integration
Typen8n Automation
Built withn8n, Google Workspace
Overview
A small dental clinic runs on a receptionist's memory and a paper appointment book. The cost of that shows up as no-shows: the patient who forgot, the chair that sat empty, the hour of a dentist's day that can't be sold twice. Most clinics this size can't justify practice-management software, so they absorb it.
This is a three-part n8n workflow that closes the gap using tools the clinic already pays for. A Google Form takes booking requests, an AI agent brings each one to the dentist on Telegram for approval, and once approved the appointment lands in Google Calendar and a confirmed-bookings sheet. Every morning at nine, the system texts each patient scheduled that day and sends the dentist a run-down of who's coming in. No new subscription, no staff retraining. The receptionist keeps using Sheets and the dentist keeps using their phone.
Features
The Dentist Approves From Their Pocket
An AI agent relays each request in Telegram, asks duration. One yes updates calendar, sheet, and patient SMS. Only the dentist's chat ID is obeyed.
Nobody Forgets the Appointment
At nine, Semaphore texts every patient booked that day; the dentist gets a digest. Reminders omit the procedure; sent rows are flagged, so none repeats.
Built on What the Clinic Already Has
Forms, Sheets, Calendar, a phone — no licence, migration, or vendor. Nothing changes for the receptionist or the dentist, so a two-person practice keeps it.
Preview
The canvas above is the whole system: form intake and calendar check along the left, the dentist's approval agent and its tools on the right, and the morning reminder run underneath.
